Contracts Analyst

About The Role:

This role is responsible for establishing and maintaining an effective Tendering/Contracting cycle for goods and services in a cost effective and professional manner to protect Company interests. This role is responsible for high value & complex contracting & capital procurement of all trades.  The role holder has a prime responsibility in coordinating with multiple trades and customers to ensure smooth running of the Contracting process. The role holder is responsible to assist the Senior Contracts Analyst in the development & implementation of Company Policy & Procedures and lead the group in the absence of the Senior Contracts Analyst. 
The role holder ensures that the enquiry/tender/contracts documentation is prepared in accordance with the approved contracting/tendering strategies. The role holder ensures contract compliance. The role holder acts as a contact between the contractor and Company’s internal customers and is responsible for following the market development and to propose alternative sources of supply in addition to follow up with contractors and development of the supplier relationship. The role holder supports the Senior Contracts Analyst in resolving problems of the group and participates in the development of the operating instructions required to implement the contracting & procurement policies and procedures. 
The role holder has a good knowledge about Contracting & its Procedures and acts as first level of reference within the group & for his internal customers pertaining to matters relating to it. The role is also oriented towards business analysis, ensuring fairness and engagement with all the stake holders for smooth operations.  The role holder will also contribute towards development of systems & procedures and simplification of work process, automation and process re-engineering.

Key Accountabilities:

• Plan, prioritise and carry out the complete tendering/contracting cycle for all types of contracts & capex purchase orders with the forms of contracts, selection criteria, and allocation of appropriate risks to the contractors, compensation structure and terms and conditions which afford the company the fullest protection possible & deliver the maximum value and in line with valid & latest procedures, time targets and quality, and ensure contracting activities resulting into most economical total cost of ownership.
• Maintain and enhance business relationship with Process Licensees & major equipment manufacturers/critical suppliers to ensure timely & cost-effective support in terms of providing technologically updated solutions & expertise for unforeseen situations by creating mutual dependencies.
• Plan and organise the activities & lead the multi-trade project team during the prequalification, tendering, site visit & the contract finalisation phase till the contract kick off to ensure smooth start of the contract within the set time schedule so as not to affect the overall project schedule.
• Issue the RFQs / Tenders after obtaining due approvals.
• Explore cost saving measures by consolidating needs/requirements at various levels of requisitioning/enquiry/tendering/order processing/post order activities, and encourage or assist end-users to develop cost and effective competitive specifications to ensure that all elements of cost and product specifications are taken into consideration. 
• Participate in evaluating proposed procurement specifications & providing modification input and respond to Contractor’s technical queries and analyse technical data in Contractor’s proposals. 
• Analyse and evaluate offers by comparing terms & conditions, prices, specifications, and delivery dates to effectively identify and propose award to the contractor with best bid considering Life Cycle Cost/Total Cost of Ownership, wherever applicable.
• Prepare, coordinates & conducts ethical & fair negotiations in line with the negotiation strategy.
• Initiates the Kick-off meetings and implement appropriate contract performance management activities to assure the performance standards within the contract.
• Assist in regularly conduct supplier audits and their requalification at regular intervals for ensuring superior performance.
• Risk Analysis of various contracts proposed/awarded for mitigating potential claims.
• Identifying and allocating the correct heads of claim assignment and coordinating with internal agencies and external consultants as required to develop and support the company’s claims position. 
• Variation/Claims Management & settlement in case of a legitimate claims in accordance with Company Procedures.
• Plan the work activities on a fast-track basis to ensure availability of all necessary goods, services, equipment & external resources with necessary back up plans to take care of contingencies, for carrying out a trouble-free & smooth shutdown. 
• Closely monitor the status of various stages between ‘Need’ to ‘Pay’ for shutdown related requirements & update the status to the stakeholders.
• Explore opportunities to convert OEM replacements to competitive replacements & selective brands to multi brands replacement.
• Preview product catalogue, trade journals and publications in order to maintain an updated and sufficient technical knowledge of the capital goods and services to be purchased.

Candidate Desired Profile:

• Bachelor’s degree in Engineering, Finance, Commerce, or relevant discipline.
• A minimum of 7 years direct, relevant and proven successful experience in similar role within the Oil & Gas, Petrochemical or large manufacturing industry.
• Know the main contracts and procurement (C&P) application software, databases, web-hosted services and e-commerce services (Information Technology (IT) and Information Management System (IMS) tools) available to manage and support contracts and procurement business activities.
• Know how to prepare, gather and evaluate technical bid requests, select vendor or contractor based on technical evaluation and negotiate contracts. Maintain proper business relationship with vendors and contractors.
• Know the contractor and supplier prequalification process.
• Understand the actions necessary to finalize agreements and contracts.
• Understand negotiation strategy and the process and actions necessary to finalize agreements and contracts.